Privacy Policy for Old Town Flea Market
We maintain an unwavering dedication to protecting and preserving all personal data provided by our website visitors and service users, implementing robust and comprehensive security measures throughout our services and operations.
This policy applies where we are acting as a data controller with respect to the personal data of our website visitors and service users; in other words, where we determine the purposes and means of the processing of that personal data. In this role, we are responsible for ensuring the proper handling, processing, and protection of all personal data submitted through our website.
We may process usage data, which comprehensively includes page views, time spent on pages, navigation paths, click patterns, device information, browser type, operating system, referral source, and interaction metrics. This information is collected through server logs, cookies, and analytics tools and may include shopping patterns, vendor interactions, and search queries. The source of this data is our analytics tracking system and website servers. We process this information for several important purposes, including website optimization, user experience improvement, security monitoring, and trend analysis, which enables us to enhance site functionality, improve navigation, and provide personalized recommendations. The legal basis for this processing is our legitimate interests in monitoring and improving our website services.
We may process account data, which comprehensively includes email addresses, usernames, passwords, account preferences, communication settings, and transaction history. This information is collected through registration forms, account updates, and direct user input and may include vendor accounts, buyer profiles, and payment information. The source of this data is direct user submission during account creation and management. We process this information for account administration, security verification, transaction processing, and communication management, which enables us to provide secure access, process transactions, and maintain account integrity. The legal basis for this processing is the performance of a contract between you and us and/or taking steps at your request to enter into such a contract.
We may process profile data, which comprehensively includes names, contact information, preferences, interests, shopping history, and vendor details. This information is collected through profile forms, preference settings, and interaction history and may include vendor listings, favorite items, and shopping preferences. The source of this data is user-provided information and system-generated interaction records. We process this information for personalizing user experience, matching vendors with buyers, facilitating transactions, and improving service delivery, which enables us to enhance marketplace functionality and user satisfaction. The legal basis for this processing is our legitimate interests in providing and improving our services.
Your Rights:
Right to Access
You have the right to access all personal data we hold about you, which means you can request a comprehensive copy of your personal information and details about how we process it. This includes the ability to receive confirmation of processing, obtain copies of your data, and understand how your data is being used. To exercise this right, you can submit a written request through our contact form or email our privacy team directly. We will respond within 30 days and may require government-issued identification, proof of address, and account verification to verify your identity.
Right to Rectification
You have the right to rectification of inaccurate or incomplete personal data, which means you can request corrections or updates to any information we hold about you. This includes the ability to correct personal details, update contact information, and modify account preferences. To exercise this right, you can access your account settings or submit a correction request through our support channels. We will process your request within 15 days and may require account login credentials, supporting documentation, and identity verification to process your request.
Right to Erasure
You have the right to request the erasure of your personal data, which means you can ask us to delete your information when there is no compelling reason for continued processing. This includes the ability to remove account information, delete profile data, and withdraw processing consent. To exercise this right, you can submit an erasure request through our dedicated privacy portal or contact our data protection officer. We will complete the erasure within 30 days and may require written confirmation, account password, and identity verification documents to process your request.
Right to Restrict Processing
You have the right to restrict the processing of your personal data, which means you can limit how we use your information while still storing it. This includes the ability to pause processing activities, temporarily suspend account features, and limit data usage. To exercise this right, you can submit a processing restriction request through our privacy settings or contact our support team. We will implement restrictions within 7 days and may require account verification, specific processing details, and written confirmation to verify your request.
Right to Data Portability
You have the right to data portability, which means you can receive your personal data in a structured, commonly used format and transmit it to another service provider. This includes the ability to download your data, transfer account information, and move your profile to another platform. To exercise this right, you can use our data export tool or submit a portability request through our website. We will provide your data within 30 days and may require account authentication, destination details, and identity verification to process your request.Data Processing and Security Measures
At Old Town Flea Market (oldtownfleamarket.com), we carefully process and protect various types of personal data:
We process Service Data which includes vendor registration details, booth reservations, and customer service interactions. This processing involves automated booking systems and manual review procedures, enabling us to manage market operations effectively. For example, in the context of flea market operations, this includes tracking vendor attendance and space assignments. The legal basis for this processing is contractual necessity and legitimate business interests, specifically to maintain organized market operations and ensure fair space allocation.
We process Technical Data which includes device information, IP addresses, browser type, and site interaction metrics. This processing involves automated collection through cookies and analytics tools, enabling us to optimize site performance and user experience. For example, this includes monitoring peak browsing times and popular vendor pages. The legal basis for this processing is legitimate interests, specifically to maintain website functionality and improve user experience.
We process Communication Data which includes email correspondence, chat messages, and support tickets. This processing involves message routing, storage, and response management, enabling us to provide effective customer service. For example, this includes vendor inquiries about space availability and customer questions about market hours. The legal basis for this processing is legitimate interests and consent, specifically to maintain clear communication channels with our users.
We process Transaction Data which includes payment information, booking history, and refund records. This processing involves secure payment processing and transaction logging, enabling us to manage financial operations effectively. For example, this includes vendor space rental payments and customer admission fees. The legal basis for this processing is contractual necessity and legal obligations, specifically to maintain accurate financial records and process payments securely.
We process Preference Data which includes saved searches, favorite vendors, and notification settings. This processing involves preference tracking and personalization systems, enabling us to provide customized user experiences. For example, this includes remembering preferred market sections and vendor categories. The legal basis for this processing is consent and legitimate interests, specifically to enhance user experience and provide relevant information.
Security Implementation
To protect your data, we implement comprehensive security measures:
Our comprehensive encryption protocols ensure end-to-end protection of your data, incorporating industry-standard algorithms and regular security updates to maintain data integrity. This includes regular security assessments and penetration testing by qualified professionals.
We implement multi-layered security infrastructure, including advanced firewalls and intrusion detection systems that continuously monitor for and prevent unauthorized access attempts. This infrastructure undergoes regular updates and enhancements.
Access to personal data is strictly controlled through role-based permissions, multi-factor authentication, and detailed access logs. We maintain comprehensive audit trails of all data access and modifications.
Our continuous monitoring systems provide real-time threat detection and automated response protocols, ensuring immediate action against potential security threats.
We maintain comprehensive backup procedures with encrypted offsite storage and regular recovery testing, ensuring data availability and integrity.
All staff undergo regular security awareness training and must comply with detailed data protection protocols, including specific training for handling sensitive data.
International Data Transfers
We may transfer your personal data to countries outside your jurisdiction. These transfers are protected by appropriate safeguards, including Standard Contractual Clauses, Binding Corporate Rules, and approved certification mechanisms. Each international transfer is conducted under strict protocols that ensure:
– Adequate data protection standards
– Compliant processing procedures
– Enforceable data subject rights
– Effective legal remedies
International transfers are protected by EU-US Privacy Shield Framework, GDPR requirements, and ISO 27001 standards, ensuring compliance with international data protection regulations. We implement additional measures including:
– Regular compliance audits
– Data protection impact assessments
– Documented transfer mechanisms
– Continuous monitoring procedures
Regarding international transfers, you maintain specific rights including:
– Right to information about transfers
– Right to object to transfers
– Right to withdraw consent
– Right to data protection guarantees
Data Retention
We maintain specific retention periods for different data categories:
Retention Periods:
– Account Information: 2 years after last activity or account closure, necessary for user reactivation and legal compliance
– Usage Data: 12 months from collection, required for trend analysis and service improvement
– Transaction Records: 7 years from transaction date, required for tax and legal compliance
– Communication History: 3 years from last interaction, necessary for customer service and dispute resolution
– Technical Logs: 6 months from creation, required for security monitoring and system optimization
These retention periods are determined by:
– Legal requirements
– Business purposes
– Technical necessities
– User preferences
Special circumstances affecting retention:
– Legal obligations
– Dispute resolution
– Security investigationsCookie Policy for oldtownfleamarket.com
Essential cookies serve fundamental functions for basic website operations. These cookies process authentication data, security tokens, and session information to enable core site functionality. In our flea market context, these cookies maintain secure vendor accounts, track booth reservations, and ensure smooth checkout processes.
Essential cookies are vital for website functionality. These cookies manage user authentication, maintain security protocols, and enable basic operations. We use them specifically for:
– User authentication
– Security measures
– Basic site operations
– Session management
– Technical stability
Functional cookies enhance your experience by remembering your preferences. These cookies process user selections and configuration data to enable personalized experiences. In our marketplace environment, they remember vendor preferences, favorite sellers, and shopping categories. They enable:
– Language preferences
– Region-specific content
– User interface customization
– Feature optimization
– Personalized settings
Analytics cookies help us understand how visitors interact with our marketplace. They collect information about browsing patterns, popular items, and user engagement to improve our service. These cookies track:
– Page interactions
– Navigation patterns
– Feature usage
– Session duration
– User preferences
Performance cookies assess and improve our website operation by:
– Monitoring site speed
– Identifying technical issues
– Optimizing content delivery
– Analyzing user experience
– Tracking system performance
Cookie Management
You can control cookie preferences through:
– Browser settings
– Cookie consent tools
– Privacy preferences
– Account settings
GDPR Compliance
For EU residents, we ensure:
– Explicit consent mechanisms
– Data minimization
– Purpose limitation
– Storage limitations
– Processing transparency
CCPA Compliance
California residents have additional rights:
– Right to know about personal information collected
– Right to delete personal data
– Right to opt-out of data sales
– Right to non-discrimination
– Right to access collected information
COPPA Compliance
Regarding users under 13:
– Age verification requirements
– Parental consent procedures
– Limited data collection
– Special protection measures
– Parental access rights
Updates and Changes
Policy updates involve:
– Regular review procedures
– User notifications
– Consent renewal when required
– Clear change documentation
– Continuous compliance monitoring
Contact Information
For privacy-related inquiries:
– Primary Contact: [email protected]
– Response Time: Within 48 hours
– Verification Required: For data-related requests
– Available Support: Privacy concerns, data requests, rights exercise
This policy was created specifically for oldtownfleamarket.com and covers all associated services within the flea market industry.